W&A Consular World® solicits applications from prospective suppliers and vendors for the following services offered by us at our listed global diplomatic summits and business events:
1. Secure Accommodation
Interested suppliers must be able to evidence a suite of the following specified requirements recommended and approved by W&A Consular World® in order to be considered for offering services to our high-level clients which include national governments, diplomatic missions, C-suite business leaders and non-governmental organisations:
- ISO 9001:2015 Certification: Quality management system standard ensuring the hotel has consistent service quality that meets customer and regulatory requirements.
- Health and Safety Executive (HSE) Compliance: Ensures compliance with local health and safety regulations, protecting guests and staff.
- ISO 22000 Food Safety Management: Ensures that the food served by the supplier is safe and of high quality, which is crucial for international guests.
- HACCP Certification (Hazard Analysis Critical Control Point): Evidences risk reduction in food handling and preparation, which is essential for health and safety.
- ISO 14001:2015 Environmental Management System: Shows commitment to sustainable environmental practices.
- LEED Certification (Leadership in Energy and Environmental Design): Demonstrates a building’s sustainability and efficient use of resources, making it appealing to environmentally conscious guests.
- Health and Wellness Certification (e.g., WELL or Fitwel): Indicates the hotel’s commitment to promoting guests’ health and wellness during their stay.
- Disability Access Certification (such as ADA compliance in the U.S.): Ensures accessibility for guests with disabilities, which is a critical requirement for public accommodations globally.
- GDPR Compliance for Data Protection: Guarantees that the hotel handles personal information of its guests, particularly those from the EU, with high confidentiality and security.
- ISO 27001 Information Security Management: Ensures that all data and information systems are managed securely, protecting against cybersecurity threats.
- Fire Safety and Compliance Certificates: Critical for guest safety, ensuring all fire safety standards are met according to local laws and international best practices.
- Liquor License: Required for serving alcohol, which is often expected in hotels catering to international guests.
- Tourism License: Often required by governments to operate a hotel and ensures that the establishment is recognized as a legitimate tourism entity.
Further recommendations by W&A:
- ISO 14064 Carbon Footprint Verification: Ensures principles and requirements at the organisation level for quantifying and reporting GHG emissions and removals, contributing to Net Zero.
- ISO 26000 Corporate Social Responsibility: Ensures that the supplier has effectively developed a framework for managing social responsibilities.
Cultural Sensitivity Training Certification: Ensures staff are trained to handle cultural diversity, which is essential when hosting international guests. - CCTV and Surveillance Compliance: Ensures compliance with local laws regarding surveillance and privacy, providing security without infringing on personal rights.
- Anti-Bribery and Corruption Compliance: Adherence to international anti-corruption laws, important for maintaining the integrity of dealings with government officials.
2. Secure Transportation:
Interested suppliers must be able to evidence a suite of the following specified requirements recommended and approved by W&A Consular World® in order to be considered for offering services to our high-level clients which include national governments, diplomatic missions, C-suite business leaders and non-governmental organisations.
- Public Liability Insurance: Guarantees that the company is insured against claims of injury or damage to people or property.
- Fleet Safety Certification: Ensures that the company adheres to safety standards for fleet management and operations.
- Road Safety Compliance: Ensures all vehicles and drivers adhere to local and international road safety laws and regulations.
- Defensive Driving Training Certification: Drivers must be trained in advanced driving skills to handle potentially hazardous situations.
- First Aid and Emergency Response Training: Drivers and crew must be trained to respond to medical emergencies, enhancing passenger safety.
- CCTV and GPS Monitoring Systems Compliance: Ensures that vehicles are equipped with surveillance and tracking technologies for enhanced security monitoring.
- Armoured Vehicle Certification: Relevant for vehicles that are armoured to provide additional security for passengers against potential threats.
- Executive Protection Training: Personnel must be trained in personal protection and secure transport operations, particularly in handling VIPs and diplomats.
- Anti-Terrorism Certification: Special training and procedures to handle and mitigate threats from terrorism.
- Cybersecurity Compliance for Transportation Systems: Ensures protection against cyber threats that can affect vehicle operation systems.
- Professional Driver’s License and Permits: All drivers must have the required professional licensing to operate high-security vehicles.
- Environmental Compliance Certificate: Reflects commitment to environmental standards in vehicle operations, important for sustainably minded clients.
- Drug and Alcohol Policy Compliance: Regular testing and clear policies to ensure drivers and crew maintain high standards of professionalism.
- Chauffeur Service Excellence Training: Specialised training to ensure drivers meet the high service standards expected by diplomatic clients.
Additionally, all suppliers must be accredited to and be in full compliance with the rules set by the appropriate national transport authority.
3. Security and Protection
Interested suppliers must be able to evidence a suite of the following specified requirements recommended and approved by W&A Consular World® in order to be considered for offering services to our high-level clients which include national governments, diplomatic missions, C-suite business leaders and non-governmental organisations:
- ASIS Executive Protection Standard: Specific guidelines and standards for executive protection operations.
- ISO 18788:2015 Management System for Private Security Operations: Sets the international standard for a management system for private security operations, including close protection.
- ISO 31000 Risk Management: Provides guidelines on managing risk faced by organisations, ensuring that risk assessment is an integral part of close protection services.
- ISO/IEC 27001 Information Security Management: Ensures that sensitive information related to clients and operations is handled securely.
- First Aid and CPR Certifications: Close protection officers are trained to provide immediate medical response.
- Hostile Environment Awareness Training (HEAT): Prepares close protection officers to operate safely and effectively in hostile environments.
- Defensive and Evasive Driving Certification: Trains officers in advanced driving techniques necessary for high-risk situations.
- Firearms Training and Licensing: Ensures that close protection officers are proficient and legally compliant in handling firearms where necessary.
- Physical Fitness Certification: Officers are required to maintain a high level of physical fitness to respond effectively to physical threats.
- Cybersecurity Training: Equips officers with the skills to protect against and respond to cyber threats that could impact their protectees.
- Professional Bodyguard Service Training: Comprehensive training that covers all aspects of personal protection, from surveillance detection to crisis management.
- Conflict Resolution and Negotiation Skills Certification: Empowers officers with skills to de-escalate conflicts without resorting to physical force.
- Public Liability Insurance: Covers liabilities for injuries or damages to third parties during the course of duty.
- Crisis Management and Emergency Procedures Training: Equips officers with skills to manage and respond to emergencies efficiently.
- Privacy and Confidentiality Compliance: Ensures officers understand and comply with laws and ethics regarding the privacy of the individuals they protect.
- Cultural Sensitivity Training: Essential for officers protecting diplomats from diverse backgrounds, ensuring respect and appropriateness in all interactions.
- Background Checks and Security Clearance: Comprehensive vetting processes to ensure all personnel are trustworthy and of high moral character.
Additionally, W&A Consular World® mandates compulsory and comprehensive background checks and security clearance for all close protection staff engaged with W&A protective engagements to ensure all personnel are trustworthy and of high moral character.
To apply to be a supplier for any of our listed events, please fill this form. We shall endeavour to get back to you as soon as possible pending preliminary vetting procedures.